NETHERLANDS VISA DOCUMENTS REQUIREMENTS

Requires physical Passport

  • Passport should be valid for at least 6 months from the date of departure from Netherlands.
  • Current passport should have minimum of 2 empty pages
  • Handwritten passport and passports valid for more than 10 years are not accepted.
  • All old passports to be disclosed

Requires physical and soft copy Photograph

  • Photo dimensions: 35mm x 45mm on matte finish paper with white background.
  • Face should cover 80%, non-smiling, without glasses or head covering (unless for religious or ethnic reasons), and not previously used in a visa.

Application Form

  • Fully completed in English and signed by the applicant

PAN

  • Copy of PAN Card for applicants above the age of 18.

TRAVEL DETAILS

Flight Tickets

  • Copy of confirmed Arrival and Departure tickets.
  • Copy of Itinerary with the internal bus and train tickets.

Hotel Reservation

  • Copy of confirmed Hotel reservation with the Hotel Address, Contact Number, Applicant’s Name and Dates of Reservation for all days of travel.

FINANCIAL DETAILS

Requires physical Bank-statement

  • Applicant has to present either their own bank-statement, or the sponsor’s statement if they are sponsored by a blood relative or spouse
  • Bank statement should be for last 6 months with bank’s sign & seal.

ITR

  • If the applicant is either a Partner (or) LLP (or) Director, Business ITR of last 3 years
  • 3 year ITR (or) Form 16 for employed and 3 year Personal ITR for self-employed.

OCCUPATION DETAILS

Self-employed

  • Cover Letter, with the business letterhead.
  • Business registration certificate; can be any of GST certificate, Certificate of Incorporation, Partnership deed, MOA, etc.
  • Add valid proprietorship proof.

Employed

  • Below letters from the company with the letterhead along with the applicant name, designation, and signature of the authorized signatory:
  • Leave Sanction letter (or) No Objection Certificate, physical document with original stamp required
  • Payslips of last 3 months
  • Company Appointment Letter (if applicant recently switched the company)
  • Note – please mention official email address of the applicant or email address HR department on the application form OR business card mentioning the official email ID of the applicant.

Student

  • Any one of the below letter from the Institute containing the applicants name: Bonafide certificate (or) Leave letter from educational institution (or) Student identity card copy.

Retired

  • Retirement Proof (OR)
  • Pension slip or statement for the last 6 months or proof of regular income generated by ownership of property or business

ADDITIONAL REQUIREMENTS

Mandatory Details

  • Applicants must visit the visa application centre in person for biometric data
  • Biometric visit is not required if the applicant has a Schengen visa issued within the last 3 years
  • All documents must be in English or translated officially
  • Embassy or Consulate may request additional documents or personal interview on a case-by-case basis
  • Applications submitted within 15 working days of the travel date will not be accepted

Travel Insurance

  • Mandatory travel insurance with minimum coverage of Euro 30,000 or US Dollar 50,000 is required for health emergencies, treatment, hospitalization, or repatriation.
  • It must cover all Schengen countries and be valid for the entire stay.
  • Inadequate insurance may result in a shorter visa validity.
  • Carry valid Schengen travel insurance and be prepared to show proof to border authorities.

Rent Agreement

  • Applicable, if passport issued in a different jurisdiction from the jurisdiction of visa application.

Cover letter

  • Stating applicant’s purpose of visit and personal details addressing to the consulate (or) embassy as per jurisdiction, if applicable.

Travel agency certificate (For Tourist Visa only)

  • Duly signed and stamped by an authorized person of the agency or in the case of an individual visit itinerary the reservation of accommodation if you paid a deposit or have to pay a cancellation fee.

CONDITIONAL REQUIREMENTS

Internal travel

  • If the applicant is travelling internally within the Schengen area, applicant has to submit internal commute proof

Marriage certificate

  • Applicable, if the spouses name not mentioned at the back of the passport.

Minor Travelling with One Parent

  • For minors traveling with one parent, provide written consent of the other parent or guardian, include a signed copy of the other parent or guardian’s passport
  • If a person has sole custody or guardianship of the minor, provide proof.
  • NOC from the parent on 100/- stamp paper, along with passport copy
  • All minors must be accompanied by both parents or legal guardians and sign the application form in front of a Visa Facilitation Services officer, except when the child is visiting the other parent residing in Netherlands

Minor Travelling Alone

  • If a minor travels alone, obtain written consent from either parents or the legal guardians.
  • Provide signed copies of the passports or photo IDs of the parents or legal guardians.
  • NOC from the parents if applicable.
  • All minors must be accompanied by either parents or legal guardians and sign the application form in front of a Visa Facilitation Services officer, except when the child is visiting the other parent residing in Netherlands

Staying with friends and family

  • Original Invitation letter (town hall letter) in Dutch language with the signatures of the Inviting person or family, issued and endorsed by the Netherlands Office of Immigration and Nationality or certified by public notary.
  • Passport & Visa or residence permit of the Inviter along with the address proof

 Sponsor documents

  • Sponsorship letter from the sponsor stating the applicants details and particulars for the trip.
  • Employment proof of the sponsor.
  • Bank-statement of the sponsor,
  • Government ID proof (Passport, Driving license, PAN card) of the sponsor if the sponsor is from India (or) If the sponsor is from Netherlands, then passport/driving license copy of the sponsor

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BUSINESS DETAILS (For Business Visa Only)

Invitation Letter

  • Original Invitation in Dutch (or) English language with Company Seal and the Signatures of the Authorized Signatory of the Netherlands Business Partner, including the Company Seal and Authorized Signatory’s Signatures of the Netherlands Business Partner.
  • Provide a letter of reference from the Netherlands/Indian Company as evidence of business relations in Netherlands.

Acknowledgment letter

  • Business trip acknowledgement letter from the sponsoring company.

Company documents

  • Company bank-statement 6 months
  • Company ITR 3 years
  • Business proof in Netherlands.

Processing time – 15 Working Days

Duration: 30 Days

Validity: 90 Days

 

Visa Fee (EUR 160) – Rs.14,300/- (Approx Price Subjected to change)

Visa Facilitation Services – Rs.1,700/- (Approx Price Subjected to change)

Fourways Service Charges – Rs.1500/-

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